AI ROI calculator
Put a number on one manual process.
Enter how often a task happens, how long it takes and what an hour of that time costs. The calculator shows what the process costs you today, what a tool could take off it at the share you choose, and how long a build would take to pay back. It is an estimate from your own numbers, not a quote, and nothing you type is sent anywhere.
What the process costs you today
What a tool could take off it, at
At these numbers the running cost is higher than the saving, so a tool would not pay for itself on this process alone.
An estimate from your numbers and the share you chose. Not a quote and not a promise. Nothing you type is sent anywhere.
Book the free consultationCheck it on your real process: a working proof of concept at a fixed price agreed up front, costed in your own numbers.
How the calculation works
Cost today = times a month × minutes each ÷ 60 × cost per hour
Saving = cost today × the share a tool takes
Saving after running costs = saving minus the running cost each month
Months to pay back = build price ÷ saving after running costs
Return in the first year = (saving after running costs × 12 minus the build price) ÷ build price
Every figure comes from what you enter. Nothing is filled in from industry averages.
A worked example: one review process at a US mortgage lender
A US mortgage lender reviews 1,000+ appraisals a month. Each review took 45 to 50 minutes; with an AI review assistant it takes 15, about 70% less time. The published result is $25 saved per appraisal reviewed, and $25k+ saved every month, from one tool.
The calculator opens on those figures, using the lower ones: 1,000 a month, 45 minutes each, and a tool taking 67% of the time (45 minutes down to 15 is two thirds). Thirty minutes saved for $25 means an hour of that time costs $50. That gives $37,500 a month for the process today and $25,125 a month saved, in line with the $25k+ the lender reports. See the lender’s figures on our AI development services page.
What share of a task can a tool take?
It depends on the work. The tasks that suit it are high-volume, follow rules and are expensive to do by hand. In the tools we build, a person still makes the final call, so the share is never all of it. That is why the slider runs from 20% to 80%. Pick the share you would defend to your finance director, then look at the line for 10 points either side.
What the calculator leaves out
- The price of building the tool, unless you enter it.
- Running costs (AI model use, hosting and upkeep), unless you enter them. Our guide to how much AI development costs covers each one.
- Time to build and to get people using it. The saving starts when the tool is in daily use, not when it is built.
- Gains that are not time: fewer errors, faster turnaround, and work you can take on without hiring.
Questions about the calculator
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Is the result a quote?1
No. It is an estimate from your numbers and the share you chose. A quote comes after we have seen the process.
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What is a fully loaded hourly cost?2
Pay plus what the employer adds on top (benefits in the US; National Insurance and pension in the UK), divided by the hours the person works. If you are not sure, use the pay of the person who does the task and treat the result as a floor.
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Do you keep what I type?3
No. The calculation runs in your browser and nothing you enter is sent to us.
Check it on your real process
The free consultation looks at how the work runs today and finds the manual process that costs you most each month. If there isn’t one worth automating, we’ll say so. If there is, we build a working proof of concept on it at a fixed price agreed up front, and cost the before and after in your own numbers.
Tell us what you want to build, and we’ll put a price on the first step.
Whether it’s a quick question or a detailed brief, we’d love to hear about it.
Book the free consultation
- Honest assessment of whether we’re the right fit
- Fixed pricing, no hidden costs
- 10+ years of trusted delivery
No lengthy process.
Thank you for contacting us!